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Wedding Planning Perfection: A Q&A with Wedding Planners, Amelia Ray Events


Wedding Planning Perfection A Q&A with Wedding Planners, Amelia Ray Events

If you're toying with the idea of a wedding planner, then I'd love to introduce you to the business duo behind Amelia Ray Events. Camilla & Olivia are a driven duo who have come together to run their own event planning business after years of working as event managers, planning everything from award ceremonies, charity balls, weddings and food & drink festivals (my favourite kind of festival!).


They can remove the stress but add in heaps of fun to your wedding planning through a number of services including full planning, partial planning and on the day coordination. I've worked with them on a couple of projects recently so at a shoot organised by Camilla & Olivia I asked them for some key information clients may want to know if they're still on the fence as to whether they'd like to hand over some wedding planning responsibilities to a wedding planner.


North East Wedding Planners
Camilla & Olivia - Photography by Olivia Weldon

What sets your approach to wedding planning apart from others?

What sets our approach apart is our emphasis on personalized and collaborative planning. We believe that each wedding should be a true reflection of the couple's unique story and personality, so we focus on understanding their vision, preferences, and values right from the start. Our approach combines meticulous organization with creative flair, ensuring that every detail aligns perfectly with the couple's wishes. Amelia Ray also strive to make the planning process enjoyable and stress-free by offering clear communication, flexibility, and support at every step.


What methods do you use to understand a couple's vision for their wedding?

Amelia Ray Events uses a combination of in-depth consultations, visual tools, and questionnaires to dive deep into the couple's vision. Initially, we meet with the couple to discuss their likes, dislikes, must-haves, and overall style preferences. We also encourage them to share inspiration, whether it's through mood boards, Pinterest pins, or even personal stories that have sentimental value. By asking open-ended questions and actively listening, we gain insights into what truly matters to them, which helps me tailor every aspect of the wedding to their unique vision.


How do you go about selecting suppliers for a couple's wedding?

Selecting the right suppliers is crucial to the success of a wedding, so we take a thoughtful and strategic approach. We have a network of trusted vendors that we have worked with over the years, but we always tailor recommendations to fit the couple's specific needs, style, and budget. We vet potential suppliers by reviewing their portfolios, checking references, and ensuring they align with the couple’s vision and standards. We also arrange meetings between the couple and the vendors to ensure they feel comfortable and confident in their choices.


How do you assist couples in establishing and sticking to their wedding budget?

Establishing and sticking to a budget is one of the most critical aspects of wedding planning. We always start by having a detailed conversation about their overall budget and priorities. Then, we provide a comprehensive budget breakdown, outlining estimated costs for each aspect of the wedding. Throughout the planning process, we always track expenses, keep the couple updated, and suggest adjustments if needed to stay within budget. We also leverage our industry knowledge to find cost-effective solutions without compromising on quality or style.


Can you share a memorable moment from a wedding you've planned where your expertise made a significant difference?

One memorable moment was when a couple’s outdoor ceremony was threatened by an unexpected storm. We had prepared a backup plan, including an alternate indoor setup that matched their original vision, ensuring it was ready to go at a moment's notice. As the storm approached, we quickly coordinated the transition with the venue and all suppliers. The couple was able to focus on their day without stress, and the indoor ceremony turned out to be just as beautiful and intimate as they had hoped. They later expressed their gratitude for our foresight and calm handling of the situation, which allowed them to enjoy their wedding without disruption.


Are there any common mistakes couples make during the planning process that you help them avoid?

A common mistake we often see is couples getting overwhelmed by the opinions of others or feeling pressured to follow trends rather than staying true to their own vision. Amelia Ray Events help couples navigate these challenges by reminding them to prioritize what’s important to them and stay authentic to their style and preferences. Another common pitfall is underestimating the timeline for decision-making and bookings; we keep couples on track with a clear timeline and gentle reminders to ensure nothing falls through the cracks. Additionally, we guide them in making informed decisions about budgeting, guest lists, and vendor contracts to avoid unexpected surprises down the line.


 

If you're feeling the pressure of planning your wedding or simply want to ensure every detail is perfect, Camilla & Olivia at Amelia Ray Events are the perfect partners to bring your vision to life. With their personalised approach, extensive experience, and genuine passion for creating unforgettable moments, they can turn your wedding planning journey from stressful to seamless. Whether you need full support or just a helping hand on the big day, these two will ensure your wedding is everything you've dreamed of and more.


07495 552399 or 07786 088414


 

Ready to Make Your Wedding Vision a Reality?

If you’re feeling overwhelmed with the thought of decor for your wedding, I'm here to help! Here’s how you can find out more:

  1. Explore My Services: Visit my website to see my full range of decor options and wedding packages.

  2. Contact Me: Fill out the contact form on my website or book in a call. I’d love to chat about your vision!

  3. Receive a quote: We’ll discuss your ideas and provide you with a personalised quote


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